[PIAS] is one of the world’s leading recorded music label groups, championing artists across an unrivalled international network.

Founded in 1982 by Kenny Gates and Michel Lambot, [PIAS] operates from headquarters in London and Brussels, with dedicated teams in 15 offices around the globe.

Our family of label imprints include Artwork, Crammed Discs, Demain, harmonia mundi, Play It Again Sam, Spinefarm and Source alongside our partner labels such as ATO, Heavenly Recordings, Mute and iconic label catalogues such as F Comm, Talkin’ Loud and Wall Of Sound.

What You’ll Be Doing:

The role will be primarily administrative and based in the Legal & Business Affairs team, but you will work across departments and have a diverse set of responsibilities aimed at ensuring smooth and efficient operations business-wide, including the following duties:

Business Affairs:

• Support rights management processes including data entry, maintenance and reporting within rights management systems;
• Invoice processing and budget monitoring;
• Assist with ancillary agreement workflows, term sheets and approval tracking; and
• Contract administration, responding to rights enquiries and overseeing compilation and sample licensing.

Finance and Royalties:

• Compiling reports for live income rights, compilation rights and rights renewals to assist business decision-making;
• Support with A&R budget monitoring;
• Assist Royalties with data coordination, communication and process support; and
• Assist Finance with letters of direction, novations and change of bank requests.

Repertoire, Sync and Neighbouring Rights:

• Rights checks and data coordination;
• Assist with onboarding and offboarding processes;
• Support the preparation and organisation of repertoire information, documentation and internal reporting; and
• Assist with the tracking and coordination of catalogue updates and rights information.

Digital Operations:

• Provide coordination support to Digital Operations teams to ensure smooth release workflows;
• Reviewing broadcasting, live performance and licence-out agreements; and
• Sense-checking GDPR-related queries, and legal aspects of promotional and marketing campaigns.

Key Responsibilities:

• Provide day-to-day administrative support to the Legal & Business Affairs team (in London, Brussels and Paris) while supporting workflows across the wider business.
• Act as a central point of contact for internal and external queries, ensuring enquiries are directed to the correct person and responses are delivered in a timely manner.
• Coordinate meetings, documentation and follow-up actions across departments.
• Track rights expiries, deadlines and deliverables to ensure diligent operation.
• Supporting cross-departmental projects by ensuring timelines are met and resources are allocated efficiently.
• Maintain databases and ensure data integrity across departments.
• Generating and analysing reports to support decision-making processes.

Skills and Experience Required for the Role:

• Proven experience as an administrative assistant / coordinator or similar role preferably in the music industry.
• Basic understanding of music industry contracts, rights and licensing.
• An ability to work accurately under time pressure with little supervision.
• Ensuring accuracy in all tasks and documentation, particularly related to contracts, licensing deals, royalties and financial reporting.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced music industry environment.
• Highly proficient with office software (e.g. Microsoft Office Suite).
• Strong written and verbal communication to interact with various stakeholders.

Personal Attributes:

• A good team player.
• Enthusiastic, committed and well-organised.
• Confident and skilled communicator.
• Able to build credibility and rapport at all levels of the business.
• Adaptable within a dynamic and changing environment.
• Passionate about music.

[PIAS] is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favourably on grounds of their sex, race, disability, sexual orientation, religion, belief or age.