About The Other Songs

The Other Songs is a global independent music company with the song at the heart of everything we do. Founded by brothers Alastair and Billy Webber, our work spans records, publishing and management.

We have delivered global hits including the 5× Platinum Pump It Up, the 3× Platinum Following the Sun, Ren’s UK No.1 album Sick Boi and the Billboard No.1 Sunset BLVD. Our frontline marketing team also manage and promote some of the world’s most iconic catalogues, including works by Andrew Lloyd Webber and Pete Bellotte, featuring classics such as I Feel Love, Hot Stuff, Love to Love You Baby, The Phantom of the Opera and Memory.

Our songwriters include Bruno Major, CXSPER and Julia Church, and in 2024 we entered a global publishing partnership with Universal Music Publishing Group. We also curate more than twenty live shows at venues including KOKO and The London Palladium, raising over £125,000 for music charities.

Our Values

The Other Songs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Our core values shape everything we do:

• Independent – We champion creative freedom and original voices.
• Entrepreneurial – We think boldly, act decisively, and embrace new ideas.
• Nurturing – We invest in people, relationships, and long-term artist development.
• Tenacious – We work with determination, resilience, and a solutions-first mindset.
• Collaborative – We believe the best work happens when teams and creators work together.
• Inclusive – We create space for all voices, backgrounds, and perspectives to thrive.

Role Overview

We are seeking a highly organised, detail-driven A&R Coordinator to join our team, reporting into the Head of A&R. This is a pivotal role sitting at the intersection of A&R and catalogue operations. You will ensure all creative work developed or acquired by The Other Songs is properly protected, registered, tracked, and maximised across the music ecosystem.

This role is ideal for someone who understands the creative heartbeat of A&R, but also thrives in the detail and streamlining the flow of contracts and metadata management. You will work closely with artists, managers, writers, producers, lawyers, PROs, distributors, and our internal A&R, Finance and Legal teams to ensure every work is properly documented and ready for commercial success.

*Please note* This role is based from our office at 180 The Strand, London. We are only accepting UK based applications within commutable distance to London.

Key Responsibilities

A&R Coordination

• Act as the operational “bridge” between creative A&R, artist management, legal and finance teams.
• Negotiate and administer producer, mixer, remixer, and third-party contributor agreements, working closely with the legal team to ensure all tracks are papered and cleared before release, including performer credits and session musician forms.
• Oversee and manage all budgets and payments for all recording costs and advances, working closely with the A&R team to forecast spends and the finance team to ensure suppliers are paid in a timely fashion.
• Working closely with the legal department to track copyright period end dates and term completions across the rosters. Working with marketing, A&R, legal and finance to ensure delivery commitments are met prior to payment of any advances, ensuring there is a strict process in place.
• Coordinate the mix and mastering process in collaboration with A&R and artists, ensuring delivery of final approved audio in all required formats (digital, vinyl, DDP, alternate mixes) to agreed timelines.
• Run day-to-day coordination of assigned recording projects, including studio scheduling, equipment hire, session musician bookings, and artist/producer logistics (travel, accommodation, transport), ensuring recording sessions run smoothly and efficiently.
• Manage and oversee the room booking system of Drury Lane Studios and support the co-ordination of any A&R writing camps if required.
• Support the A&R team in setting up writing/recording sessions, building up a contact list of engineers, mastering houses, recording studios and producer and mixer managers.
• Working knowledge of recording, production, mixing, and mastering processes, including standard industry deliverables and formats.

Catalogue Management

• Work closely with A&R, Marketing, Creative and Distribution teams to ensure all audio, metadata, label copy, and rights clearances are completed accurately and delivered on time ahead of release schedules.
• Manage, organise, and maintain all song and recording catalogue files across both publishing and records. Maintain high-quality digital asset organisation, including masters, stems, lyrics, artwork, and session files. Oversee the long-term archive strategy to ensure all assets are up-to-date, accessible, and backed up.
• Compile and maintain accurate label copy credits for all releases, ensuring consistency across metadata systems, distribution partners, and internal documentation.
• Oversee the registration of all new works across the company’s publishing rosters. Confirm and document song splits, ensuring accuracy and alignment across all stakeholders. Liaise with external publishing administration partners to ensure timely and correct registration of works. Review PRS registrations and ensure any discrepancies are resolved swiftly.
• Ensure secure handling, movement, and archiving of all audio assets, maintaining version control and protecting unreleased material across internal and external stakeholders.
• Co-ordinate accurate and complete metadata ingestion across all label releases, including audio masters, artwork, and metadata. Work closely with internal marketing teams to align with release timelines.
• Provide the sync teams with accurate metadata, rights information, splits, clean assets, and audio for the full catalogue.
• Maintain and update internal rights databases, working closely with the company’s Neighbouring Rights partner to make sure all catalogue is registered in correct territories.

Royalty & Reporting Support

• Working closely with the Royalty Accountant, ensure all contributors and artist contracts are tracked and ingested for royalty processing across the labels and publishing rosters.

Who You Are

• You bring 4+ years of hands-on experience in A&R administration and metadata management within a record label, management company or music publisher.
• You have a strong working knowledge of music rights, copyright, royalties and industry standards.
• You are highly organised, with solid project management skills and the ability to keep multiple workstreams moving at once.
• You are curious in using AI tools to draft, edit and experiment.
• You have exceptional attention to detail and take pride in getting the data right.
• You thrive in fast-paced, creative environments and are confident working with a wide range of stakeholders.
• You are comfortable using key industry systems and tools, including PRS/MCPS portals, PPL, DDEX principles, cataloguing platforms, and distribution dashboards.
• You are personable and proactive, with a natural ability to build and maintain strong relationships with artists and partners.
• You have a genuine passion for music, songwriting, and the creative development process.

What We Offer

• The opportunity to work at one of London’s most creative and dynamic music companies.
• A collaborative culture that values ideas, initiative, and artist-first thinking.
• Exposure to a wide range of artists, writers, producers, and creative projects.
• A central London base at 180 Strand, surrounded by a community of world-leading creative organisations.