Senior Executive Assistant

New York, NY

Are you ready to be the right-hand person to top executives in a fast-paced, creative environment? Are you organized, proactive, and energized by keeping operations running smoothly? Look no further, we want YOU to join our team as a Senior Executive Assistant!

Primary Wave Music is the leading independent publisher of iconic and legendary music in the world. The company is home to some of the most iconic songwriters, artists, and record labels across the history of recorded music including Whitney Houston, James Brown, Prince, Bob Marley, Stevie Nicks, Talking Heads, Smokey Robinson, Village People, Crowded House, Burt Bacharach, Ray Charles, The Doors, Stone Temple Pilots, Sun Records, and many more. As a company, we strive for excellence in the pursuit of iconic artists and catalogs that not only reflect great artistry but also impact and influence culture.

We are seeking a detail-oriented, enthusiastic, and highly organized Senior Executive Assistant to join our dynamic team. This full-time role offers a hybrid in-person and remote schedule in New York and reports directly to the CEO and COO. The ideal candidate will provide high-level administrative support, manage complex calendars, coordinate meetings and communications, and help ensure the smooth operation of executive workflows. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, collaborative environment.

To be successful, you should have:

• 4–10 years of experience as a Senior Executive Assistant, Personal Assistant, or similar role supporting C-Level executives, preferably in the music industry.
• Solid organizational, time management, and project management skills with the ability to handle multiple priorities in a fast-paced environment.
• Solid verbal and written communication skills, with sharp attention to detail and the ability to maintain strict discretion and confidentiality.
• Proficiency in MS Word, Outlook, and Excel, with the ability to digest information and problem-solve effectively.
• Flexibility to work varied schedules, strong interpersonal skills, and the capability to work independently or collaboratively within a team.
  Ability to handle ad hoc projects and project management experience a plus.

Your responsibilities as the Senior Executive Assistant will include:

• Manage executive schedules and meetings, coordinating both virtual and in-person appointments.
• Plan and organize travel, including flights, accommodations, car services, and cost comparisons.
• Oversee expense tracking and reporting, ensuring timely submission of receipts and relevant details to finance.
• Support executive operations and communications, keeping leadership informed and following up on key commitments.
• Coordinate office logistics and events, including guest reception, conference setup, IT support, and company events.

Best-in-Class Benefits and Perks:

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We offer one of the most comprehensive benefit programs available for small businesses, featuring a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, a hybrid work schedule, and vacation time.

The estimated base salary range for this position is $65,000 to $85,000 per year. The actual salary rate offered to candidates will depend on a variety of factors, including, without limitation, years of relevant experience, business needs, and the candidate’s overall qualifications for the position as assessed by Primary Wave. The salary range is subject to change at any time and depends on internal and external factors.

We strive to create an optimal environment for our employees, where they can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.

Ready to orchestrate your future in the music industry?

Take the first step by submitting your resume and cover letter, available at the link below, and let the music set the tone! http://jobs.localjobnetwork.com/j/85186491

Individuals can perform essential job functions with or without reasonable accommodation.

We are an equal-opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We will consider qualified applicants with criminal histories for employment.