FINE GROUP ENT. – PERSONAL ASSISTANT (preferably MiamiBased)

About the Role:

We are seeking a highly trustworthy, proactive, and resourceful Personak Assistant to support our dynamic entertainment executive across personal and business ventures. This role demands exceptional organizational skills, integrity, and a positive attitude in a fast-paced environment. You must be proactive. You will play an essential part in managing daily tasks, liaising with industry contacts, and ensuring smooth operations both personally and professionally.

Core Values & Qualities:

We value integrity, confidentiality, adaptability, and a proactive approach. The ideal candidate is resilient under pressure, detail-oriented, highly organized, and eager to contribute within a growth-focused environment.

Responsibilities:

Personal Responsibilities:

• Booking flights, vacations, and car travel
• Communicating with accountants and lawyers
• Making restaurant reservations
• Assisting with personal administrative tasks for CEO and immediate family
• Managing household staff, bills, and coordinating household logistics
• Tracking key personal events: visa renewal, passport renewal, birthdays, etc.
• Organizing Dropbox files and maintaining spreadsheets of streaming data and key stats
• Managing house bills and household coordination

CEO and Client Responsibilities:

• Managing the CEO’s and clients’ diaries and calendars
• Scheduling meetings across multiple time zones, including conference calls via Zoom, Google Meet, etc.
• Preparing materials for meetings, attending calls/meetings, and summarizing actions
• Handling sensitive and confidential information with discretion
• Assisting with gift arrangements for clients and gifts management
• Booking tickets, restaurants, and event logistics for clients
• Research, project assistance, errands, and miscellaneous logistical tasks
• Updating royalty spreadsheets and reviewing monthly commission statements

Qualifications:

• Prior experience in the entertainment industry or a fast-paced, high-pressure environment
• Excellent oral and written communication skills, with great interpersonal abilities
• Highly organized, detail-oriented, punctual, and proactive
• Strong work ethic with the ability to work under pressure and handle sensitive information discreetly
• Proficiency with Excel/Google Sheets and document organization
• Flexibility to work flexible hours and adjust to US/ UK schedules
• Willingness and ability to travel outside the US, including internationally

Preferred Skills & Qualifications (Optional):

• Familiarity with industry-specific tools and platforms
• Additional language skills
• Experience working with high-profile clients or managing household operations
• MUST BE PROACTIVE!

How to Apply:

Please send your CV and a cover letter outlining your relevant experience and why you believe you’re the right fit for this role to marc@finegroupent.com