Personal Assistant to Artist – Part Time (with a path to full time employment), Berlin

Reports to: Artist & Artist Manager

Overview

We are seeking a highly organized, discreet, and proactive Personal Assistant to support a dynamic artist across both personal and professional aspects of their life. This role requires exceptional attention to detail, flexibility, and the ability to operate in fast-paced, high-pressure environments while maintaining absolute confidentiality.

Responsibilities

• Manage complex calendars across multiple time zones
• Coordinate sessions, appearances, travel, and personal commitments
• Book and manage all travel (flights, hotels, cars, visas, itineraries)
• Prepare detailed travel itineraries and briefing documents
• Travel with the artist when required to manage on-the-ground logistics
• Oversee personal errands (shopping, gifting, appointments, household needs)
• Liaise with management, label, publicists, agents, and brand partners
• Assist with light production coordination (studio bookings, guest lists, etc.)
• Act as a key point of contact on behalf of the artist
• Screen calls, emails, and requests with discretion
• Draft and manage correspondence as needed
• Be present at key events, shows, or shoots when required
• Ensure artist is prepared, on time, and has everything needed
• Troubleshoot issues in real time with calm and efficiency

Qualifications

• 3–5+ years experience as a Personal Assistant, Executive Assistant, or similar role (entertainment industry preferred)
• Experience supporting high-profile or high-demand individuals strongly preferred
• Exceptional organizational and multitasking skills
• Strong problem-solving ability and resourcefulness
• High level of discretion and professionalism
• Ability to work non-traditional hours, including nights and weekends
• Valid passport and willingness to travel frequently
• Must be fluent German speaking & drivers license