Personal Assistant to Artist – Part Time (with a path to full time employment)

Location: Berlin

Reports to: Artist & Artist Manager

Type: Full-time

Overview

We are seeking a highly organized, discreet, and proactive Personal Assistant to support a dynamic artist across both personal and professional aspects of their life. This role requires exceptional attention to detail, flexibility, and the ability to operate in fast-paced, high-pressure environments while maintaining absolute confidentiality.

Responsibilities

Manage complex calendars across multiple time zones

Coordinate sessions, appearances, travel, and personal commitments

Book and manage all travel (flights, hotels, cars, visas, itineraries)

Prepare detailed travel itineraries and briefing documents

Travel with the artist when required to manage on-the-ground logistics

Oversee personal errands (shopping, gifting, appointments, household needs)

Liaise with management, label, publicists, agents, and brand partners

Assist with light production coordination (studio bookings, guest lists, etc.)

Act as a key point of contact on behalf of the artist

Screen calls, emails, and requests with discretion

Draft and manage correspondence as needed

Be present at key events, shows, or shoots when required

Ensure artist is prepared, on time, and has everything needed

Troubleshoot issues in real time with calm and efficiency

Qualifications

3–5+ years experience as a Personal Assistant, Executive Assistant, or similar role (entertainment industry preferred)

Experience supporting high-profile or high-demand individuals strongly preferred

Exceptional organizational and multitasking skills

Strong problem-solving ability and resourcefulness

High level of discretion and professionalism

Ability to work non-traditional hours, including nights and weekends

Valid passport and willingness to travel frequently

Must be fluent German speaking & drivers license