We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support the Co-Founder and Executive of a well-established and fast-growing music artist management, record label, and music media company. This role is primarily focused on providing direct, high-level support to the Executive, ensuring their professional and personal life operates efficiently and seamlessly.

The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and can handle sensitive information with the highest level of discretion. Because the CEO operates across multiple businesses, artists, projects, and media initiatives, this role requires exceptional organization, adaptability, and strong judgment.

While the position is centered on executive support, the assistant may occasionally assist with projects related to company operations, artist initiatives, or personal matters for the Executive.

Key Responsibilities

Executive Support

• Manage the Executive’s complex calendar, including meetings, travel, events, and personal commitments
• Screen and manage incoming communications, including emails, calls, and requests for meetings
• Prepare meeting agendas, briefing materials, and follow-up notes
• Track action items and ensure tasks and deadlines are met
• Assist with scheduling across multiple companies, artists, and partners
• Coordinate some domestic and international travel

Administrative & Operational Assistance

• Assist with document preparation, contracts, presentations, and reports
• Coordinate meetings with artists, managers, executives, and partners
• Help manage project timelines and communications across internal teams
• Conduct research and compile information for business initiatives, deals, or strategic decisions

Personal Assistance

• Assist with personal scheduling, reservations, and logistics
• Coordinate personal travel and household logistics when needed
• Handle errands, personal appointments, and other personal administrative tasks
• Help maintain organization across both personal and professional priorities

Special Projects

• Support special projects across the Executive’s businesses as needed
• Assist with events, industry conferences, artist activations, and company initiatives
• Help coordinate with external partners, agencies, and vendors

Qualifications

• 3+ years of experience as an executive assistant, personal assistant, or similar role
• 2+ years of experience in the music industry
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism when handling confidential information
• Ability to anticipate needs and solve problems independently
• Comfortable operating in a fast-paced, entrepreneurial environment
• Proficiency in Google Workspace, Microsoft Office Suite, and calendar management tools
• Flexibility with hours when necessary to support travel, events, or urgent needs

Preferred Experience

• Experience supporting a founder, CEO, or high-level executive
• Familiarity with the music, entertainment, and media industries
• Experience coordinating complex scheduling across multiple time zones

Key Traits for Success

• Extremely detail-oriented
• Calm under pressure
• Resourceful and solution-oriented
• Highly trustworthy and discreet
• Able to prioritize effectively across multiple demands