Universal Music Group – PA to Global Head of New Business (UK)

Providing PA support to the Global Head of Universal Music Group & Brands (www.umgb.com/), responsibilities to include but not limited to:

  • Screening all incoming calls made to the Global Head of New Business
  • Extensive diary management
  • Arranging business travel and preparing itineraries
  • Co-ordination and co-chairing of weekly management meetings
  • Arranging and preparing for meetings on behalf of the Global Head of New Business
  • Designing and creating presentations and video tools for the Global Head of New Business
  • Pulling together report information from the departments and collating into reports and/or presentations
  • Liaising with people at all levels including Executives, Directors, Management, Marketing & Labels
  • Organisation and management of annual global conferences
  • Managing filing, photocopying, typing and general administration
  • Screening all incoming and outgoing post
  • Ticket ordering and distribution of tickets throughout the team for International events and awards
  • Organising & inputting expense claims
  • Managing invoice payment for the team through accounts department
  • Disseminating communications to the business as quickly as possible
  • Responsible for entertainment within the department
Person specification

Essential

  • Previous experience of working as a PA at a senior level
  • Previous experience of dealing with senior execs across an organisation
  • Proven organisational & communication skills; gained through the above
  • Proven experience of working in a high-pressured environment
  • Proven experience of working under own initiative and as part of a team
  • Excellent IT skills, especially in Powerpoint/Keynote, Word and Excel
  • Good typing and audio skills
  • Proactive approach to work, able to pre-empt problems before they occur

Desirable

  • Above experience gained in Music or Media organisation
  • Experience working in / passionate about music
  • Additional Languages (French desirable)
Diversity and inclusion

Universal Music is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favourably on grounds of their sex, race, disability, sexual orientation, religion, belief or age

Disclaimer

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable.  However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.

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