Located in the heart of Mayfair, The Arts Club is one of London’s most renowned private members’ clubs – a discreet sanctuary for those with a passion for the arts, literature, music and culture.
We are currently looking for enthusiastic and highly motivated Head of Music and Member Events to join our growing team in London.
Successful applicants will become part of a fun, dynamic team working across all aspects of hospitality. Staff also enjoy an extensive range of benefits, including private medical care, travel passes and discounts in restaurants and retail outlets across London.
Please send a cover letter along with your application.
Music
- Weekly music programme formatting plus planning, and performer communication
- Ensuring the department is present 6 evenings per month to analyse the music and entertainment, particularly for new artists / member events.
- Scouting talent alongside the objective of reducing all Agency cost
- Assisting with auditioning of new bands and developing A&R of in house roster
- Strategising future entertainment
- Performer contracts, confirmations and invoice logging
- Keeping the team abreast of music programmes at competitor venues
- Contracting and advancing headline performances, show day management looking after artist hospitality and ensuring all departments are prepared for the event
- Attending and taking minutes at the weekly music meetings
- Writing and communicating music briefs
- Keeping abreast of music industry in order to produce a relevant programme
- Ensure supervision of headline act rider, green rooms, transport and logistics
- Maintaining internal filing systems (i.e. Headliner list, contact sheets)
- Miscellaneous ad hoc tasks and duties
Member events
- Strategising of future events
- Ideation and execution of kids events and activities including contracting (1 per month+ weekly in Kyubi)
- Managing all member events to ensure their smooth execution (5-6 events per month)
- Preparing function sheets for the floor staff
- Event planning of New Year’s Eve and special occasion events; ticket pricing, managing ticket software, revenue costing sheet, expense sheets, logging and budgeting music, booking entertainment, decorations and production costs.
- Strategising and executing the promotion/marketing of The Arts Club – Sir Karl Jenkins Music Award and Future Sounds Award. Managing submissions and logistics of semi-final and final.
- Co-ordination of flagship events including Halloween, Christmas, New Years’ Eve, Valentines’ Day, The Arts Club-Sir Karl Jenkins Music Award, Frieze (with Director of Art), Summer Party etc
- Compiling and preparing documents and presentations
- Sourcing and booking event suppliers
- Management of event inbox RSVPs and enquiries
- Management of event software ticketing, guest lists, payments, cancellations and refunds
- Keeping abreast of cultural happenings in order to produce a relevant programme
- Updating internal documents (I.e. Speaker lists, band feedback, music meeting notes etc)
- Event logistics and post event follow ups
- Miscellaneous ad hoc tasks and duties
Finance
- Music and member event cost projections and performer fee negotiations
- Member event revenue costing sheets
- Management of ticket software and processing event bills
- Music yearly and monthly budgetary forecasting, cost control and the general accounting for the music and member events
- To aim to achieve the Music target budget cost of the agreed 2% of turnover.
- Raising of POs, invoice logging and submission for payment
- Performer cost projections and performer fee negotiations
Marketing
- Collating copy and images for monthly e-newsletter and marketing collateral including writing copy
- Assisting the Director of Marketing with info to update Instagram accounts
This list of duties is not exhaustive, nor is it intended to be, and duties are not listed in any order of priority.
