Secretly Group – Project Coordinator (US, UK)

Title: Project Coordinator

Status: Full-time
Hours: 40/week, Monday – Friday, 9am-6pm
Location: Brooklyn, NY, Bloomington, IN, or London, UK
Reports to: Senior Project Manager, Team Lead

Company Summary

Secretly Group is a leading independently-owned music company. Its major divisions include record labels Dead Oceans, Jagjaguwar, Saddest Factory and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago.

Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others. Secretly Publishing artist and writer partners include The War On Drugs, NNAMDI, Japanese Breakfast, Whitney, and Faye Webster, as well as the publishing catalogs of affiliates Songs Of Numero Group and Ghostly Songs.

Position Summary

The Projects Coordinator will be an integral part of the Projects team for Secretly Group. They will work closely with Project Managers and project teams on releases across the labels within Secretly Group (Dead Oceans, Jagjaguwar, Saddest Factory, Secretly Canadian).

Candidates must have a knack for organization with a sharp attention to detail and strong time management skills. The ideal candidate is eager to learn by assisting the projects team throughout the album campaign cycle. This is a full-time position, reporting to the Senior Project Manager, Team Lead. The position can be based in our Brooklyn, Bloomington or London offices.

  • Serve in a day-to-day direct support role to Project Managers for an assigned set of projects, operating as an auxiliary member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating core elements of the album campaign cycle, scheduling meetings and taking minutes.
  • Prepare and deliver metadata and other NRI materials for distribution title set-up via OpenPlay.
  • Work closely with Project Managers to manage production deadlines, strategize stock pressing quantities and place all internal production orders for physical audio formats, merch and value adds.
  • Serve as liaison between Projects and Production staff.
  • Collect assets from artists, managers, and 3rd parties (ie: photographers, video directors, mastering houses). Disseminate assets to wider label team via Basecamp, AirTable, Slack, and other shared resource tools.
  • Organize and update project management hubs (such as Basecamp and AirTable) with project information and radio/press/streaming reports.
  • Coordinate logistics for and participate in Core Project Team communications, including planning meetings and project calls.
  • Assist in coordinating inventory management for projects, including artist merch needs.
  • Assist Project Managers and Operations management staff with special projects as needed.

The Ideal Candidate Demonstrates
  • Excellent communication and organizational skills are essential.
  • Must possess strong problem solving and analytical skills.
  • Must be able to demonstrate independent thought and action while operating in sync with a team.
  • Ability to set priorities and meet deadlines.
  • Effectively manage multiple concurrent projects.
  • Background of 1-2 years in music industry preferred.
  • Knowledge of and enthusiasm for the Secretly Group artist roster.

SG Services, Inc. Benefits (US)
  • Paid holidays including end of the year closure
  • Paid Time Off policy
  • 401K with corporate matching
  • 12 weeks for parental leave after birth or adoption paid at 100% of salary
  • Volunteer Hours Matching Policy
  • Employee Assistance Program
  • Health insurance
  • New York Salary Range: $55,250

BWSCD Benefits (UK)
  • Holidays
  • Pension contributions
  • End of Year Closure Holiday
  • Parental Leave
  • Volunteer Hours Matching Policy
  • Employee Assistance Program
  • UK Bank Holidays
  • Cycle to Work Scheme

Application Link:

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.

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