Secretly Distribution – Resources Coordinator (US)

Title: Resources Coordinator

Status: Full-time
Hours: 40/week, Monday – Friday, 9am-6pm
Location: Brooklyn, NY or Bloomington, IN
Reports to: Label Resources Manager

Company Summary

Secretly Distribution is a curated distribution company working globally with premiere independent labels and artists. We are headquartered in Bloomington, IN, with offices in Brooklyn, Chicago, London and Los Angeles and additional staff in Paris, Berlin, Amsterdam and beyond.

We work every day to support great art with transparency, creativity, expertise and hard work.

Position Summary

The Resources Coordinator will be an integral part of the Secretly Distribution Client Relations team. They will work closely with our Client Resources and Label & Shared Services teams on releases across the Secretly Distribution Roster. Candidates must be highly organized with a sharp attention to detail and strong time management skills.

The ideal candidate is eager to learn by assisting the Secretly Distribution team throughout release and distribution cycles. This is a full-time position, reporting to the Label Resources Manager. The position can be based in our Brooklyn or Bloomington office.


Track and Adhere to New Release Deadlines

  • Regularly solicit deadlines to client base and field upcoming new release info.
  • Collect and organize initial metadata & release resources for label services clients.
  • Follow-up for materials when deadlines have passed.
  • Perform title set-up and maintenance in project management dashboards.
  • Provide structured feedback for clients when releases fail checks/delivery.

Support Sales & Services Staff

  • Format account new release updates.
  • Format reports for pre-release & post-release sales meetings.
  • Facilitate team stock allocation updates in various internal dashboards.
  • Supply and update release artwork for physical releases.
  • Perform removals and additions of release metadata via SD b2b.
  • Assist on new initiatives and special projects within Label & Shared Services department as needed
  • Format and send weekly marketing updates for label services clients.

Ancillary Tasks

  • Luminate/Music Connect supplemental tasks
    • Submit merge requests for new release products to Luminate/Music Connect dashboard
    • Submit weekly mailorder scans to Luminate/Music Connect dashboard
    • Handle one-off scan requests
  • Create label one-sheet templates to disseminate new partner details to SD Sales Team.
  • Update/Re-name artwork files to adhere to ingestion needs via various dashboards

The Ideal Candidate Demonstrates
  • Excellent attention to detail, strong organizational and time management skills.
  • Ability to work & communicate well in a large team and with external partners.
  • Ability to set priorities and meet deadlines.
  • Ability to work across multiple concurrent deadlines and projects.
  • Basic html and coding skills.
  • A passion for independent music.

The candidate must have experience and be comfortable using most if not all of the following software:

  • Microsoft Office Suite (Outlook, Word, Excel)
  • Database / Asset Management tools
  • Slack
  • Project management tools (I.e. Asana, Google Docs, etc.)

SG Services, Inc. Benefits
  • Paid holidays including end of the year closure
  • Paid Time Off policy
  • 401K with corporate matching
  • 12 weeks for parental leave after birth or adoption paid at 100% of salary
  • Volunteer Hours Matching Policy
  • Employee Assistance Program
  • Health insurance

Bloomington Salary Range: $42,500k
New York Salary Range: $55,250k

Application Link

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.

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