Recording Studio & Music Production Company – Office Manager (US)

Recording Studio & Music Production Company

The Office Manager will oversee the overall operations of the office for the studio and provide administrative and HR support, handling a wide range of executive related tasks, including but not limited to the following:

Responsibilities:
  • Oversee the overall operations and efficiency of the office,
  • Provide key executive administrative team support, anticipate needs, follow-through on all details and handle confidential situations,
  • Communicate, manage, and resolve critical issues and risks,
  • Participate in weekly meetings and assist in developing the agenda,
  • Build and maintain relationships with vendors, suppliers, building management & clients,
  • Manage office Orders for the studio,
  • Work to establish a monthly budget, develop proposal, make recommendations & oversee execution. Improve cost control,
  • Manage events for Studio including sessions, meetings & all staff team building events,
  • Manage office floor, ensure accuracy of allocation charges with accounting emphasis,
  • Enforce all back-office processes and policies. Enforce very high standard,
  • Create & manage setup for all new employees. Oversee and manage all aspects of employee moves with day to day human resources emphasis,
  • Calendar management, including scheduling of appointments across multiple time zones, video conferences,
  • Screen incoming calls and greet guests,
Qualifications:
  • 1 to 3 years’ experience required (music industry preferred),
  • Bachelor’s Degree preferred,
  • Required knowledge of Office Programs (Word, Outlook, PowerPoint, etc),
  • High Computer skills with G suite knowledge.
  • Ability to multi-task and meet pressure deadlines,
  • Flexibility with hours,
  • Knowledge and interest in music (recording and mixing gear preferred),
  • Highly Organized, very neat, great people management skills,
  • Fast learner,
  • Excellent written and verbal communication skills,

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