Partisan Records – Contract & Royalty Administrator: Part-Time (US)

Contract & Royalty Administrator: Part-Time (may lead to Full-Time)

Finance & Accounting – Brooklyn, New York


Partisan Records, an independent music company from Brooklyn, NY with offices in London and LA, seeks a Contract and Royalty Administrator to join its US team based in New York.  The position will be part-time, with potential to join the team in a full-time capacity, reporting directly to the Accounting Manager and interfacing with the CFO. Remote-working candidates will be considered.

Please apply with a resume and cover letter to Include three reasons why you feel you are right for this position, limited to 400 words. Deadline for applications is November 6, 2020.

Responsibilities include but are not limited to:
Royalty Administration
  • Recording contract review: verify that the artist contract data recorded in our royalty systems agrees with the artist contract
  • New artists royalty system onboarding: initial contract review, prepare data deal sheet listing all relevant information including rate structures for approval by CFO; provide royalty department with deal sheet for entry into artist royalty system; review data has been properly recorded into the system.
  • New artist mechanical royalty system onboarding: initial contract review and prepare data deal sheet listing all relevant information including rate structures for review/approval by CFO; Input deal sheet data into royalty system; review data has been properly recorded.
  • Obtain copies of any contract changes or renewals and update royalty systems.
  • Request semi-annual report which lists all changes made to the royalty systems; verify that only proper changes have been made.
  • Maintain company contract database and sublicensee contract and accounting tracking sheet.
  • Assist CFO in review of semi-annual artist statement and quarterly mechanical royalty statements.
  • Assist CFO on researching and resolving artist inquiries, providing explanation and analysis.
Showcode and Label Code Administration
  • Daily updates to company showcode and label code register.
  • Assign showcodes and/or label code to all distributor costs deducted from revenue reports and vendor invoices.
  • Contact distributors and vendors and request prompt submission of applicable supporting documentation and/or explanation to enable proper show code assignment.
  • Proactively escalate delays with applicable company staff to further assist in determining proper showcodes to assign distributor and vendor costs.
  • Input assigned showcodes and label codes to applicable costs into accounting software.
  • Run various distributor cost and vendor cost reports to obtain listing of costs which have been assigned a generic/non-specific showcode.
  • Obtain applicable supporting documentation and/or explanation for each generic coded cost.
  • Reassign generic coded costs to the proper show codes and label codes.
Skill Set Requirements:
  • Remote part-time minimum 20 hours per week; can fluctuate during royalty statement cycles
  • College degree: BA or BS in Business, Accounting or Paralegal program
  • Paralegal, Business Management or Royalty Accounting experience preferably in the music, digital media or publishing industry
  • Experience with performing contract reviews and extracting key terms and clauses
  • Experience with QuickBooks a plus
  • Experience with music or publishing-based royalty systems
  • Proficiency in Microsoft Excel and Microsoft Word, V-lookup and pivot tables
  • Proactive business friendly style in written and verbal communication with a keen sense of urgency to complete tasks
  • Inquisitive and excellent at finding more efficient processes and tracking down root cause of errors and missing information
  • Prides self in performing review for completeness and accuracy of financial and non-financial data
  • Excellent time management skills
  • Ability to work with limited supervision
  • Strong written and verbal communication skills
Diversity & Inclusion:

Partisan Records is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favorably on grounds of their sex, race, disability, sexual orientation, religion, belief or age.

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