Partisan Records – Contract & Royalty Administrator: Part-Time (US)

Contract & Royalty Administrator: Part-Time (may lead to Full-Time)

Finance & Accounting – Brooklyn, New York


Partisan Records, an independent music company from Brooklyn, NY with offices in London and LA, seeks a Contract and Royalty Administrator to join its US team based in New York.  The position will be part-time, with potential to join the team in a full-time capacity, reporting directly to the Accounting Manager and interfacing with the CFO. Remote-working candidates will be considered.

Please apply with a resume and cover letter to [email protected]. Include three reasons why you feel you are right for this position, limited to 400 words. Deadline for applications is November 6, 2020.

Responsibilities include but are not limited to:
Royalty Administration
  • Recording contract review: verify that the artist contract data recorded in our royalty systems agrees with the artist contract
  • New artists royalty system onboarding: initial contract review, prepare data deal sheet listing all relevant information including rate structures for approval by CFO; provide royalty department with deal sheet for entry into artist royalty system; review data has been properly recorded into the system.
  • New artist mechanical royalty system onboarding: initial contract review and prepare data deal sheet listing all relevant information including rate structures for review/approval by CFO; Input deal sheet data into royalty system; review data has been properly recorded.
  • Obtain copies of any contract changes or renewals and update royalty systems.
  • Request semi-annual report which lists all changes made to the royalty systems; verify that only proper changes have been made.
  • Maintain company contract database and sublicensee contract and accounting tracking sheet.
  • Assist CFO in review of semi-annual artist statement and quarterly mechanical royalty statements.
  • Assist CFO on researching and resolving artist inquiries, providing explanation and analysis.
Showcode and Label Code Administration
  • Daily updates to company showcode and label code register.
  • Assign showcodes and/or label code to all distributor costs deducted from revenue reports and vendor invoices.
  • Contact distributors and vendors and request prompt submission of applicable supporting documentation and/or explanation to enable proper show code assignment.
  • Proactively escalate delays with applicable company staff to further assist in determining proper showcodes to assign distributor and vendor costs.
  • Input assigned showcodes and label codes to applicable costs into accounting software.
  • Run various distributor cost and vendor cost reports to obtain listing of costs which have been assigned a generic/non-specific showcode.
  • Obtain applicable supporting documentation and/or explanation for each generic coded cost.
  • Reassign generic coded costs to the proper show codes and label codes.
Skill Set Requirements:
  • Remote part-time minimum 20 hours per week; can fluctuate during royalty statement cycles
  • College degree: BA or BS in Business, Accounting or Paralegal program
  • Paralegal, Business Management or Royalty Accounting experience preferably in the music, digital media or publishing industry
  • Experience with performing contract reviews and extracting key terms and clauses
  • Experience with QuickBooks a plus
  • Experience with music or publishing-based royalty systems
  • Proficiency in Microsoft Excel and Microsoft Word, V-lookup and pivot tables
  • Proactive business friendly style in written and verbal communication with a keen sense of urgency to complete tasks
  • Inquisitive and excellent at finding more efficient processes and tracking down root cause of errors and missing information
  • Prides self in performing review for completeness and accuracy of financial and non-financial data
  • Excellent time management skills
  • Ability to work with limited supervision
  • Strong written and verbal communication skills
Diversity & Inclusion:

Partisan Records is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favorably on grounds of their sex, race, disability, sexual orientation, religion, belief or age.

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