MPA Group Of Companies – Music Publishing and Synch Coordinator Executive (UK)

The Music Publishers Association is seeking a highly organised, pro-active, efficient and positive team player to work as its Music Publishing and Synch Coordinator Executive, taking responsibility for specific licensing related duties as well as offering admin support to its staff and assisting with the smooth running of its office:


• Respond to publishing queries from MPA members and the wider public by telephone and email, fielded by the Office Administrator in the first instance

Committee and Meeting Co-ordination
  • Fulfil all aspects of organising and co-ordinating meetings as instructed, including but not limited to the following:
    – Scheduling meetings with assistance from the Office Administrator
    – Create, compile and circulate agendas, briefing and meeting papers as directed by the General Manager, CEO, board and committee chairs as appropriate
    – Take minutes
  • In addition, specifically responsible for carrying out the above duties in relation to the following: PMLL Board, Classical Publishers Committee (CPC), Pop Publishers Committee (PPC), Printed Music Publishers Committee (PMPC), Legal Issues & Anti-Piracy Group (LIAPG) and other meetings to assist other members of staff where required.
  • Assist the General Manager and/or CEO as needed by following-up on action points raised
  • Facilitate working groups around committee and board issues
MCPS Synch Licensing Coordination
  • Manage all aspects of MCPS synch licensing, negotiating and issuing synch licences and applicable invoices on behalf of mandating publishers
Membership Administration
  • Assist the Membership & Outreach Manager in carrying out the MPA’s member services and administration functions for Publisher, Student and Corporate Associate members;
  • Maintain the MPA Membership Databases
  • Manage and monitor the administration and onboarding process for new members;
    – Circulate new member application details to the MPA Board for approval
    – Input membership information to Civi CRM database once application approved
    – Issue a welcome pack and website login details to new member
    – Add new member details to the MPA Master Membership Grid
    – Circulate an email to the office notifying the team of the approved new member
    – File hard copy of application forms
  • Manage and monitor the online administration process for membership renewals;
    – Prepare and issue membership renewal notices to the agreed timetable
    Input any updated membership information to Civi CRM database
    – File hard copy of renewal forms
Agreement Administration, Licensing and Anti-Piracy Duties
  • Administer the MPA’s Service Bands Licence and its agreements with JCQ and CIE exam boards, respectively, by issuing licences, researching copyright ownership of works, logging requests and responding to queries.
  • Fulfil the MPA’s role as the ISMN agent for the UK & Eire, from processing applications, issuing and logging ISMNs to liaising with the International ISMN agency
  • Manage the supply of information from UK publishers via the BBC to the EBU network and collate details of works to be broadcast
  • Carry out MPA’s anti-piracy services: issue DCMA notices to infringing parties, maintain the logs of infringing sites and actions taken, escalate issues as appropriate and together with the General Manager fulfil the MPA’s role as ICMP’s appointed European Anti-Piracy Hub
  • Provide support to the CEO, General Manager and other staff as necessary in this small and busy office and provide cover during periods of absenteeism
  • Attend staff and other meetings and events as required
  • Take an interest in and be an advocate for what the MPA is doing for its members
  • Proactively engage with other music and creative industries trade associations
  • Assist at, represent and attend MPA, external, industry and other UK and overseas events and meetings as requested
  • Assist with other MPA outreach and professional development initiatives as needed
  • Carry out any other task as reasonably required in the nature and spirit of the job
Skills and Experience
  • An efficient and proactive office administrator with a minimum of 2 years’ experience in an admin department of a music publishing company
  • A clear understanding of the different departmental functions within a music publishing company
  • Highly IT literate (proficient in Microsoft Word, Excel, PowerPoint and Outlook)
  • Excellent written and verbal communication skills
  • Good organisational skills and ability to prioritise workload
  • Ability to work under pressure and to tight deadlines
Personal Qualities
  • Self-motivated, positive, friendly team player with a pro-active creative and solutions orientated approach
  • Ability to use initiative and progress matters independently
  • Good interpersonal and diplomatic skills
  • Ability to see opportunities beyond immediate tasks
  • An interest and awareness in music, the wider industry and developing technologies

To apply, please send a CV and cover letter explaining why you are suitable for the role to

Previous applicants needn’t apply.


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