Kobalt – Executive Assistant (UK)

Kobalt is looking to hire a highly organised, self-driven and detail oriented Executive Assistant to support both the President of Kobalt Music Recordings and SVP Recordings Operations in our London office.

The successful candidate will provide executive-level support in a fast-paced, ever-evolving environment as well as a track record of managing ever-changing schedules, conflicting priorities and planning international travel across multiple time zones.

The President and SVP manage a range of teams driving Kobalt’s recorded music business and extensive roster of clients; these include international marketing teams, digital operations and supply chain, release management, client admin, royalties and client management functions. This role will be expected to gain a good understanding of these business functions and help with projects and any issues as they occur.

As a natural extension of the supported executives in their day-to-day activity you will need to be an excellent organiser and communicator, able to build a trustworthy relationship among internal teams and external contacts.

  • Calendar management and meeting coordination
  • Manage administrative functions including processing POs and expenses
  • Assist with the deal management processes
  • Assist with management reports, presentations and documents
  • Data and business research
  • Circulate information internally within the company
  • Manage domestic and global travel arrangements for the team
  • Provide the bridge for smooth communication among internal teams; maintaining credibility, confidentiality, trust and support
  • Manage external relationships – filter and prioritise contact
  • Monitor emails, respond & flag appropriately
  • Compile special reports & organize data
  • Take notes and distributes meeting minutes & agendas, updates shared documents & resources for the team as required
  • Work closely with the wider teams to arrange meetings and events as needed
  • Work on ad-hoc projects and support other managers in the functions
  • Coordinate office and admin requirements for wider team
  • 2+ years’ experience in a supporting role in the music industry
  • Digital/technical interest and skills or business studies/MBA background would be desirable
  • Highly organised, with the ability able to take initiative, manage a changing schedule andmanage competing priorities without losing anything in the shuffle
  • Crisis and issue management and some project management skill
  • Prior experience coordinating international travel and planning across multiple time-zones
  • Strong written and verbal communication skills
  • Ability to deal with colleagues at all levels of the organization
  • Competent with PowerPoint/Keynote and Excel
  • Strong attention to detail

You may be working for in artist management, a record label or distributor but most important is that you are comfortable working in a fast-paced environment and have a friendly, enthusiastic & results-oriented attitude.

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