Gray Area – Finance Manager (US)

About Us

Gray Area is a dynamic and fast-paced organization providing a full suite of services in the world of electronic music and live events, focusing on crafting live events and digital content. We are looking for a dedicated and experienced Finance Manager to join our team and play a pivotal role in managing our financial operations and key financial processes across all aspects of our business.

Our Mission

Our mission is to unite the international house music community.

We curate events that reveal new and exciting talent to dancers across the planet. Our digital content is a powerful discovery tool that connects fans to the stories of their favorite artists. And our event discovery platform expands global event brands and festivals to new territories.

Key Job Responsibilities

1. Live Event Financial Management:

  • Own and manage the Profit & Loss (P&L) for live events, including budgeting, forecasting, and variance analysis.
  • Oversee live event settlements, ensuring accurate and timely reconciliation of financial records and to work with promotions teams and venues for timely resolution of issues.
  • Participate in weekly event reconciliation meetings and provide insights and recommendations.
  • Forecast live event financials into QuickBooks (QB) for accurate financial reporting.

2. Live Event Tracking and Reporting:

  • Track and report actual financial performance against budget for live events, identifying areas for improvement and cost optimization.
  • Manage ticketing revenue recognition processes in compliance with accounting standards.

3. Non-Event Financial Operations:

  • Handle non-event agency & overhead P&Ls and financial reporting, ensuring accuracy and completeness.
  • Manage QuickBooks and perform bookkeeping tasks, including vendor payruns, invoicing, and collections.
  • Complete W9/W8Ben forms as required for vendor compliance.
  • Conduct bank and credit card reconciliations, as well as balance sheet reconciliations.

4. Payroll and Vendor Management:

  • Oversee payroll processes and ensure timely and accurate payments to employees.
  • Manage vendor relationships and contracts, including talent master management for events.
  • Complete W9/W8Ben forms as required for vendor compliance.
  • Maintain 1099 and 1042 records and handle reporting requirements.

5. Management Reporting

  • Timely preparation of standard monthly reporting package for management review (P&L, B/S + SCF)
  • Summarize key variances and trends for follow-on actions
  • Cashflow forecasting & Oversight of key trends to ensure business manages cash-flow requirements

  • Bachelor’s or Master’s degree in Finance, Accounting, or related field.
  • Professional accounting designation (CPA) is required.
  • Minimum of 5 years of progressive accounting and finance experience.
  • Experience in fast-paced environments, start-ups and growth focused companies, particularly in hospitality, live events promotion or agency work, is highly desirable.
  • Strong proficiency in QuickBooks and MS Excel (vlookups, pivot tables) and
  • Excellent analytical, communication, and problem-solving skills.
  • Ability and interest in being very hands on, supporting the executive team with key decisions to ensure business can grow and scale effectively
  • Willing to challenge the status quo and creating effective and efficient processes and infrastructure to support the business long-term

Compensation Package
  • Competitive salary based on experience and qualifications.
  • Opportunities for career growth and development in a dynamic industry.

Other fine details:
  • Location: Flexible
  • Commitment: 4 days/week

If you meet the qualifications and are passionate about financial management in the live events sector, we would love to hear from you. Please submit your resume and cover letter outlining your relevant experience and why you’re interested in joining our team.

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