Firebird – Executive Assistant / Label & Publishing Coordinator (US)

TITLE: Executive Assistant / Label & Publishing Coordinator

REPORTS TO: Senior Executive

DEPARTMENT: Firebird Music / Firebird Label Services

LOCATION: Nashville, TN preferred, but will consider New York or Los Angeles


Firebird is a diversified music company that empowers artists to accelerate and capture the full value of their content and brands.

The Firebird Label Services division provides Firebird Music’s artist, management, and label partners, as well as its wholly owned labels and repertoire, with access to all the resources needed to share their music with a global audience. FLS offers recorded music strategy, distribution, release management, marketing & promotion, and more to meet its partners’ creative and business needs.


The Executive Assistant / Label & Publishing Coordinator will work directly for a Senior Executive of Firebird, helping to facilitate numerous initiatives and manage multiple creative businesses within the Firebird portfolio.

Administrative / Executive:

  • Support the overall organization on an as-needed basis and provide direct support to Senior Executive
  • Organize and set up meetings for key initiatives, and quarterback working with various teams and departments
  • Create and organize Firebird’s internal processes
  • Keep team data tools and CRM up-to-date with current and potential partners, key renewal dates, contact information, etc.
  • Help to compose, edit, and clean up powerpoint presentations and other internal and external communication documents
  • Work with Microsoft excel forecasting models to underwrite label, publishing, and other creative deals
  • Office Management duties including sorting mail, scheduling meetings, and other administrative tasks
  • Book travel and lodging arrangements for Executive
  • Assist in organizing and compiling Executive’s expense reports


  • Liaise with Firebird’s Nashville-based artist, management, publishing, and label partners
  • Research and keep tabs on artists and writers that are involved with Firebird’s portfolio companies
  • Represent Firebird in Nashville by being available to existing or potential clients living in or traveling to Nashville
  • Attend local shows for current and prospective portfolio companies
  • Create regular product performance reports and update key stakeholders on progress of key initiatives and signings

  • You have 2+ years of experience within the music industry
  • You have experience supporting a senior executive and ability to work quickly and collaboratively
  • You are well versed in current popular music, cultural trends, and music industry operations, across genres but with specific knowledge of Country, Rock and Americana
  • You are immersed in the Nashville music scene and familiar with Nashville music industry
  • You analyze situations and formulate actionable paths forward
  • You are detail oriented and able to take a broad overview simultaneously
  • You are a clear and effective communicator with excellent writing skills
  • You are empathetic to artists and their creative needs/wants
  • You have experience organizing artist showcases and company events
  • You are well organized and flexible
  • You are a problem solver who’s able to multi-task and stay cool under pressure
  • You are proficient in Microsoft Office and Google Workspace
  • Familiarity with Music Connect, BDS, Mediabase, and other music reporting tools a plus.


Bachelor’s Degree preferred


Firebird is a diversified music company that empowers artists to accelerate and capture the full value of their content and brands.

Our platform has two operating units:

Firebird Management, where we serve as CEO of Artist Inc., drive artists’ careers as capital and business partners building brand extensions across consumer products, digital, media, live and more, and where we are evolving the model to participate in 100% of artist revenue streams and be an asset co-owner

Firebird Recorded Music and Publishing, where we power the creation of artists’ core enabling IP and participate as an equity owner

Firebird has centers of excellence in digital and marketing, data and analytics, consumer products, label services, and finance that support the artists we partner with in our operating units

Each operating unit is an entry point for a broader, aligned partnership with an artist across the entirety of their business.

Related Music Business Jobs