The CEO of Fine Group Entertainment is looking for a personal assistant with prior experience. Someone who is eager to assist an entertainment executive across his personal and business endeavours.
He is looking for a trustworthy, self-motivated and resourceful personal assistant to manage a wide array of different responsibilities that will change each day. This person must be highly organized and provide key support functions in a fast-paced and growing environment.
Ideally candidates will be based in London but the CEO is also open to considering candidates in Miami since he is based there (for candidates in Miami, Spanish speaking is preferred).
For full transparency: please note that while this job leans into the music industry the CEO is not looking for someone to use this as a springboard into another opportunity. The ideal candidate would be looking to grow with him as the company expands whilst maintaining the assistant position.
Role and responsibilities will include but not be limited to
PERSONAL RESPONSIBILITIES:
- Flight booking, vacation booking, and car travel
- Communication with accountants and lawyers
- Restaurant booking
- Assisting with personal administrative tasks for CEO and immediate family
- Other daily administrative and logistical tasks
- Keeping track of key events, i.e. visa renewal, passport renewal, birthdays etc.
- House bill administration and coordination and organisation of household staff
CEO RESPONSIBILITIES
- Managing CEO’s diary and calendar
- Ability to keep the internal Dropbox organized, especially sorting files and folders
- Flexible hours based on UK/ US schedule
- Ability to travel outside the US
- Gifts for clients
- Ticket booking/ restaurant booking for clients when needed
- Other daily administrative and logistical tasks
- Schedule meetings and arrange conference calls across multiple time zones
- Gather materials in advance to prepare for meetings (e.g. cheat sheets). Attend meetings, calls and take detailed notes
- Handle sensitive and confidential information with discretion
- Collaborate effectively with internal teams and clients
ARTIST MANAGEMENT RESPONSIBILITIES
- Weekly A&R meetings with CEO
- Diary and session management of clients in US/ UK
- Keeping track of ongoing deals
- Act as a liaison between executive and various business guests, industry executives, managers, etc.
- Assist with projects, errands, research and compile information on an ad hoc basis
- Keep list of titles updated and maintain spreadsheets of stats and streaming data
- Occasional social media management
- Maintain confidentiality of Fine Group Entertainment business and it’s artists
QUALIFICATIONS
- 2+ years experience in high intensity environments/assisting
- Excellent oral and written communication skills. Great interpersonal skills
- Extremely well organized and motivated, strong attention to detail, punctual, conscientious, courteous, proactive, and flexible
- Excellent understanding of Excel/ Google Sheets
- Ability to work under pressure with strong work ethics and a positive attitude
