FINE Group Ent. – Executive Assistant (US)

We are looking for an executive assistant with prior experience. Someone who is eager to assist an entertainment executive across his personal and business endeavours.

Candidates should be based in Los Angeles, or willing to relocate.

We are looking for a trustworthy, self-motivated and resourceful Personal Assistant to manage a wide array of different responsibilities that will change each day. This person must be highly organized and provide key support functions in a fast-paced and growing environment. 

  • Flight booking, vacation booking, and car travel
  • Communication with accountants and lawyers
  • Restaurant booking
  • Assisting with personal administrative tasks for CEO and immediate family
  • Other daily administrative and logistical tasks
  • Keeping track of key events, i.e. visa renewal, passport renewal, birthdays etc. 
  • House bill administration
  • Dropbox organization 
  • Managing Co-Founder / CEO’s diary and calendar
  • Ability to keep the internal Dropbox organized, especially sorting files and folders
  • Flexible hours based on UK/ US schedule 
  • Ability to travel outside the US
  • Diary help with co-management clients in US/ UK if needed
  • Gifts for clients
  • Ticket booking/ restaurant booking for clients when needed
  • Other daily administrative and logistical tasks 
  • Schedule meetings and arrange conference calls via multiple platforms (Zoom, telephone, Google Meet) and across multiple time zones
  • Gather materials in advance to prepare for meetings. Attend meetings and calls. Take detailed notes, summarize and organize them in a structured accessible format.
  • Handle sensitive and confidential information with discretion
  • Collaborate effectively with internal teams and clients

Prior experience working in a fast-paced entertainment industry environment 

  • Excellent oral and written communication skills. Great interpersonal skills.
  • Extremely well organized and motivated, strong attention to detail, punctual, conscientious, courteous, proactive, and flexible
  • Ability to work under pressure with strong work ethics and a positive attitude.
  • This is an in-person role

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