Caroline – Coordinator, Marketing (US)

Caroline is the Independent Services division of Capitol Music Group, providing a full range of label services and revenue streams for Caroline’s artists, releases and label associations on a worldwide basis, including Marketing, Promotion, Commercial Development, Branding, Synch & Licensing, Lifestyle Marketing, Business Affairs and Finance.

Caroline is seeking a Marketing Coordinator who will serve as a key component of the marketing team, acting as the administrative support point person for Caroline’s marketing & digital marketing department.

The ideal candidate will possess strong administrative, organizational, and creative skills. Prior marketing and administrative experience in the music/entertainment field is required.

Job Functions:
  • Provide support to senior members of the Marketing and Digital Marketing teams
  • Assist with administrative and day to day basic duties including answering phones, maintaining calendars, coordinating meetings, and handling expense reports for the team
  • Manage quarterly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
  • Create and update all one sheets, timelines, quote sheets, and any other project-related documents
  • Create and maintain artist calendars
  • Collect and organize all artist assets (photos, artwork, logos, music, bio, etc.
  • Obtain necessary internal approvals on as needed basis with the finance and legal departments
  • Coordinate travel for artists and marketing division team
  • Draft agreements for music videos and independent contractors, as well as various authorization forms
  • Submit and monitor art or video requests to completion for any marketing assets needed (invites, posters, pseudo videos, etc.)
  • Conduct research, compile and analyze data, and create reports as requested
  • Work with PMs and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery
  • Record and distribute marketing meeting minutes / organize meetings, music listening sessions
  • On an ad hoc basis, will be given the opportunity to shadow team members to learn to how become point on product marketing projects
  • Any additional duties as assigned
Job Requirements:
  • Strong Computer skills: Photoshop, SEO, SEM, Social media, Online Advertising, YouTube, Google and Facebook Analytics, Digital
  • Media savvy, General online marketing knowledge
  • Great social and interpersonal skills
  • Previous experience with Concur travel software a plus
  • Ability to interact comfortably and effectively with external partners
  • Strong administrative and organizational skills
  • Ability to work under high pressure and speed
  • Must be flexible, able to multi-task and manage time effectively
  • 1-2 years of administrative experience.
  • Music industry or marketing background a plus
  • This job description only provides an overview of job responsibilities that are subject to change.
  • Please apply here

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