Events Manager
Contractual Hours: 37.5 hours per week Monday to Friday 8:30am-5:00pm (some evening work is required during induction and teaching weeks)
About BIMM Institute
With over 35 years’ experience helping students launch successful careers in Music, Film and Performing arts and located in some of Europe’s most creative cities – London, Berlin, Dublin, Brighton, Manchester, Bristol, Hamburg and Birmingham. BIMM Institute is proud to be the largest and leading provider of creative arts education in Europe.
We offer a broad range of Higher and Further Education courses in popular music, performing arts and film and screen – including BA(Hons)/BMus Degrees, nationally accredited Diplomas and MAs. Our professional, highly vocational and real-world courses include studies in music performance, performing arts, songwriting, music production, music business, event management, music marketing, media and communication, film and screen.
Person specification
You will play a significant role as part of a dynamic team who provide a wide range of career development and extracurricular opportunities to students studying across all courses and taking place throughout the academic year.
You will apply your current industry experience and further develop connections with a diverse range of music industry professionals as you create and manage an annual programme of masterclasses and awareness days. You will manage all aspects of pre- and on-the-day production and take an active interest in engagement and feedback data to ensure the provision is effective and enhances the student experience.
You will also constantly evolve your awareness of current and emerging trends within the music industry as you create and manage a programme of innovative live student performance and student exposure events throughout the academic year. You will take an active interest in our student’s creative and entrepreneurial outputs and provide suitable platforms for them to present their work to a wider audience.
You will be a highly organised and personable team player who enjoys working with students, academics, professional services staff, and music industry professionals. You will be comfortable in managing multiple projects at any one time and able to work under your own initiative.
Essential criteria
- Demonstrable experience of curating, planning, and delivering a varied events program (music, holistic and wellbeing) to the highest standards
- Professional knowledge of the contemporary music industry
- Project management experience including working with budgets
- Experience of liaising with agents, managers, and artists
- Exceptional organisational and presentational skills and the ability to work effectively on multiple projects simultaneously
- Excellent interpersonal skills with the ability to communicate effectively with a wide range of stakeholders
- Ability to work under your own initiative and to meet deadlines
- IT literate, specifically Microsoft Office 365
- Experience of using social media as a promotional platform
- Flexible approach to working hours
Desirable criteria
- A degree in a creative industry subject
- Experience of risk assessments and venue health and safety procedures
- Experience and understanding of working in an educational environment
Key Accountabilities
- To source and book suitable artists and industry guests for an annual programme of masterclasses and awareness days, in consultation with the Head of Artist Development and Events, and including, but not limited to, fee negotiation, agreement of format and content, and contract exchange.
- To create a programme of innovative live student performance, student exposure events and Freshers’ events to take place across the academic year, in consultation with the Head of Artist Development and Events.
- To manage the pre-production of masterclasses and events including, but not limited to, venue booking, completion of risk assessment, scheduling, guest and artist liaison, ticketing / student sign-up, backline arrangements, staff and crew coordination, and auditions / performer selection.
- To manage the on-the-day production of masterclasses and events including, but not limited to, venue load-in, venue set-up, soundcheck, catering, venue liaison, student registration and interaction, guest and artist liaison, and staff and crew management.
- To provide information on masterclasses and events to the Communications Coordinator to inform the creation and distribution of promotional assets.
- To post to BIMM social media accounts during selected masterclasses and capture video / photos for the use of the Communications Coordinator and BIMM Marketing team.
- To assist in the pre-production and on-the-day production of the graduation ceremony and annual careers event.
- To undertake actions and responsibilities as set out in risk assessments to ensure all masterclasses and events, internal and external to campus, are delivered safely.
- To complete the proposal and approval stages of the External Guest Form for the purposes of Prevent Duty.
- To collect, analyse and respond to student feedback on masterclasses, events, awareness days and Freshers’ activity to ensure the provision is effective and enhances the student experience
This is not a complete statement of all duties and responsibilities of this post. The post holder may be required to carry out other duties in keeping with the nature of the post as directed by and agreed with the Head of Artist Development & Events and the College Principal.
We are committed to establishing a culture of inclusivity across BIMM Institute, so that we truly represent the diversity of our students and the creative industries, both in what we teach and how we work.
We encourage applications from people of colour who are underrepresented within our staff community.
All posts are subject to Right to Work and DBS checks.
