Anonymous – Personal Assistant to Artist (UK)

Role: Personal Assistant to Artist
Primary Location: London

Responsibilities
  • Heavy calendar management, scheduling and coordinating personal, social and professional
  • Act as liaison with business team / business management
  • Client health management: Trainer, Nutrition, Doctor’s Appointments, Chef, Wellness
  • Managing the daily operations of estate inclusive of staff and vendors, not limited to housekeepers, chefs, etc.
  • Supervising all ground and house staff and providing training / day to day feedback
  • Managing all maintenance, repairs, and renovations for multiple properties
  • Prepare and review expense reports monthly in line with business management
  • Manage storage inventory and shipments
  • Assist with researching various requests
  • Assist with home maintenance / operations
  • Create travel itineraries/ booking travel
    o Private Travel
    o Commercial Travel
    o Ground transportation
    o Hotels
    o Holidays
  • Answer phones in a professional manner, take messages and direct calls, maintain a call sheet and meeting sheet
  • Running miscellaneous errands as needed: clothing, groceries, health, stores etc.
  • Responsible for car washes, detail, fuel, paperwork etc.
  • Mailing packages
  • Compiling agendas for calls and meetings
  • Sending daily schedule
Qualifications:
  • Excellent relationship skills; comfortable interfacing with executives, associates, and other internal and external business contacts.
  • Excellent written and verbal communication skills
  • Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities.
  • Exceptional organizational and time management skills.
  • Attention to detail and timely follow up
  • Demonstrated ability to handle sensitive issues and maintain complete confidentiality.
  • Self initiative and motivation a must.
  • Ability to identify and resolve issues.
  • Capable of writing reports and business correspondence
  • Excellent organization, prioritization, and time management skills
  • Italian / Spanish speaking a plus
  • Must be willing and available to travel 6+ months a year
  • Must have access to reliable transportation

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