Seeking a motivated self-starter to fill the role as a LABEL COORDINATOR for a full service artist management company + record label

Duties / Responsibilities entail:
  • Handling multiple calendars + scheduling. Expected to send out weekly & daily schedules every evening
  • Scheduling team calls (internal + external) & taking notes. Expected to confirm calls & formulate agendas at least 24 hrs in advance
  • Performing personal assistant tasks for all clients and executives o Assisting Project Managers w/ extensive ongoing projects relating to any of the clients or development of the company as needed
  • Create and implement procedures that help the office run more efficiently o Order, document, and help set up office equipment requests
  • Maintain company databases with current information
  • Handle all shipments/mail related to the company & gifts to high level industry execs/clients
Skills required:
  • Self-starter mindset, able to work under minimal direction
  • A proactive, resourceful, detail-oriented multi-tasker
  • Persistence in following up
  • Attention to detail
  • Go-getter / hustler with a positive attitude
  • Reachable by phone 24/7
  • Able to work efficiently against tight deadlines
  • Strong interpersonal skills, while understanding the importance of maintaining confidentiality
  • Have a general understanding of how music releases are scheduled o Strong sense of detail, organization, and design aesthetic
  • Ability to handle multiple projects and work under pressure of multiple deadlines. manage multiple projects and expectations, and maintain a sharp focus while managing competing priorities
  • Excellent written and oral communication skills
  • A team-player attitude, willing to do whatever it takes to keep the office clean and organized

1-2 years previous experience as an administrative assistant at an artist management company or record label is necessary

The right candidate is happy to take on strictly administrative tasks upon hiring, but will have a desire to grow within the company & take on more responsibility long-term

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