Anonymous – Administrative Assistant (US)

Confidential job opp for LA Based Management Company / Record Label

Administrative Assistant

We are currently seeking an Administrative Assistant with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. The ideal candidate will be self-motivated, creative and adaptable.

Duties:
  • Day-to-day management of the Executive’s schedule
  • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone or email
  • Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
  • Prepare submission of expense reports on a timely basis
  • Provide key administrative support for principal’s civic and industry commitments
  • Make sure agendas are always up to date
Skills/Abilities:
  • Develop and demonstrate professional knowledge of the business
  • Competency using Mac and Microsoft Office (Google sheets / calendars as well)
  • Use organizational skills to manage office and time in fast-paced environment and anticipate Executive’s needs
  • Proven ability to work effectively with senior management and senior level clients
  • Excellent written and oral communication skills
  • Ability to manage highly confidential information and to act calmly and professionally at all times
  • Travel Logistics
  • Highly organized and has worked in very fast paced environments
  • Sincere interest in music industry
  • Dynamic and assertive personality; professional demeanor
  • Willingness to put time in after hours and on weekends as needed
  • Adaptable to a variety of situations with numerous personalities
Experience:
  • Minimum 1-2 years assistant experience
Education
  • Bachelor’s degree preferred

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